Since 1929, ESTEVE has been driven by a clear and powerful purpose: improve people’s lives. Headquartered in Barcelona, we are a global pharmaceutical company with affiliates in Spain, Portugal, Italy, Germany, France, the UK, and the USA, as well as world-class production sites in Mexico and China supporting our global CMO business.

We are on an exciting growth journey, transforming into a leading international specialty pharma company, focused on highly specialized medicines that address unmet medical needs. At the heart of everything we do are our core values: people matter, transparency, and accountability.

We care, we do: Our commitment goes beyond medicine. We care about making a positive impact on people, the environment, and the way we do business.

EXECUTIVE ASSISTANT

FUNCTIONAL CONTENT 

Main Role

The Executive Assistant provides high-level administrative and organizational support to assigned Executive Management members, ensuring efficient day-to-day operations and enabling leadership to focus on strategic priorities. This role requires discretion, strong organizational skills, and the ability to operate effectively in a fast-paced, international environment.

Main Responsibilities

Executive Support

• Provide comprehensive administrative support to assigned senior executives (e.g., calendar management, meeting coordination, etc).
• Act as a trusted point of contact between executives and internal/external stakeholders.
• Prepare agendas, presentations, reports, and briefing materials for meetings as required.
• Handle confidential information with the highest level of discretion
• Schedule and organize internal and external meetings, including logistics and materials

Organizational & Operational Support

• Support planning and logistics for executive events, leadership meetings, and offsites.
• Track action items, deadlines, and priorities to ensure timely execution.
• Assist with purchase orders, and budget tracking as needed.
• Identify opportunities to improve administrative processes and workflows.

Travel & Expense Coordination

• Arrange domestic and international travel, accommodations, and itineraries.
• Manage expense reports and ensure compliance with company policies.

ORGANIZATION CHART & JOB RELATIONSHIPS

Line Manager - Chief of Staff & Strategy Officer

Direct Reporting - None

Key Stakeholders - Assigned Executive Team Members

PROFESSIONAL EXPERIENCE

• Minimum 5 years supporting senior executives in a fast-paced environment
• Proven experience supporting senior leadership in a complex, international organization.
• Exceptional organizational and time-management skills.
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word)
• Fluent in Spanish and English (written & spoken)
• High level of professionalism, integrity, and confidentiality.
• Strong attention to detail and ability to multitask effectively.
• Proactive, solution-oriented mindset with strong problem-solving skills.
• Ability to work independently and collaboratively across cultures and time zones.
• Adaptability and resilience in a dynamic, fast-paced environment.

Ready to join us on our purpose to improve people’s lives?  Become part of a team where your passion can make a real difference.